22 -October -2017 - 17:04





A DataDoc (“Data Document”) is an official file of the Republic Navy that is logged on the Fleet Datanet (Forums).  These files represent written orders, briefings, reports, and requests.

All DataDocs must be written in the appropriate format, using the templates given in these Operating Procedures, before being submitted to the relevant Files section of the Fleet Datanet for the unit or branch they concern (DataDocs of fleet-wide relevance should be submitted to the main “Fleet Files” directory).

Table of Data Documents

Message Codes

Every Data Document should begin with a  MessageCode.  This is a pre-set sequence of acronyms that represent various meta-information tags regarding the nature of the document.  Each Message Code line should begin with a double forward-slash to indicate it is part of the Code, in the following sequence:

//<DataDoc Type>

//<Security Level>

//<Priority Code>

//<Addressed Unit>

//x<Author Position Code>

//o<System Message to Personnel/Officer/Private (Select)>

List of Acronyms:

SECLEV - Security Level - indicates how classified/secret the data contained in the document is.  Level Three is cleared for dissemination to all personnel (grade E-1 upwards).  Level Two is restricted to Non-Commissioned Officers and Officers (grade E-2 upwards) only.  Level One is restricted to Junior Officers and above only (grade O-1 upwards).  Level Zero is restricted to Senior Officers and above only (grade O-2 upwards).

PRIORITY - Priority Code - indicates how urgent the data contained in the document is.  Code Blue is standard non-urgent information.  Code Gold represents important information.  Code Red represents vital information of very high importance.

GAVCRUGRU - Gav Daragon Cruiser Strike Group - the operational fleet unit of one Valour-class cruiser escorted by three or four Thranta-class corvettes, of which RSS Gav Daragon is the Flagship.

GAVMARCOM - Gav Daragon Marine Company - the Republic Marine Corps personnel assigned to RSS Gav Daragon.

GAVINTDIV - Gav Daragon Naval Intelligence Division - the Republic Naval Intelligence Corps personnel assigned to RSS Gav Daragon.

GAVSTAROPS - Gav Daragon Starship & Starfighter Operations - the members of RSS Gav Daragon’s Able Crew and Starfighter Corps Squadron.

SYSMETOPP  - System Message To Operational Personnel - indicates the intended audience of the DataDoc are all active personnel in the appropriate unit, usually from the commanding officers.

SYSMETOFF - System Message to Officers - indicates the intended audience of the DataDoc are superior officers, usually from subordinates.

SYSMETPRIV - System Message to Private - indicates the intended audience of the DataDoc is specified private individuals.

Therefore, in the example Message Code:







The reader knows immediately that the DataDoc is a Combat Air Patrol Report written by a Squadron Leader to the Officers of the Gav Daragon Star Ship & Fighter Operations branch, rated as non-urgent information of a low security level that enables any personnel to access and read it.

Remember: Even if you can OOCly read a file on the forum, if your character does not have the appropriate SECLEV, they cannot ICly read it!


General Fleet DataDocs

Operational Order (OPORD)

OPORDs are written “mission briefings” that contain all relevant information required for mission participants to know.  They should be lodged at least 24 hours prior to any combat deployment.

Operation Codename:

The mission’s codename

Operational Background:

Explain the context of the mission, detailing the relevant situation and history, along with what the mission’s strategic significance is.

Operational Objective(s):

List the mission’s primary, secondary, and tertiary goals

Operational Orders:

Detail what forces will be deployed, where, and how.  Outline the tactical plan for the mission and what everybody’s role in it is expected to be, as well as the withdrawal plan and any other relevant directions for personnel.

Anticipated Threats:

Outline any opposing forces that are expected to be faced, including their size and composition if known.  Also explain any specific environmental hazards or other threats to personnel that should be taken into considered.

Operational Chain-of-Command:

List the personnel who are expected to be in direct command of the mission, and what their role should be.  Include any Strike Teams being formed for the mission, and their assigned Leaders.

Operational Dates & Times:

An estimated schedule for the mission should be provided with the dates and times of any of the following key events:

INPORT BRIEF - In-Port Briefing - a mission briefing scheduled to take place aboard ship while in a safe home port star system.

INPORT JUMP - In-Port Hyperjump - arrival from hyperspace at a friendly, safe home port star system.

OUTPORT BRIEF - Out-of-Port Briefing - a mission briefing scheduled to take place aboard ship only once it has departed a home port system, usually in TRANSIT.

OUTPORT JUMP - Out-of-Part Hyperjump - departing via hyperspace from a safe home port star system.

TRANSIT - Hyperspace Transit Time - the length of time traversing hyperspace between an outward jump from realspace, and arrival at destination in realspace.

INSYS JUMP - In-System Hyperjump - arrival at a destination star system from hyperspace.

INSYS BRIEF - In-System Briefing - a mission briefing taking place aboard ship only once it has arrived in a destination star system.

INSYS DROP - In-System Combat Drop - the deployment of combat forces to planetary surface, orbit, or interplanetary space within a star system.  This is usually considered the beginning of combat operations.

OUTSYS LIFT - Out-System Spacelift - the retrieval of combat forces from planetary surface by heavy spacelift vehicle and return of all ships and fighters to hangars in preparation for departure hyperjump.  This is usually considered the end of combat operations.

OUTSYS BRIEF - Out-System (De)briefing - a mission briefing (usually a debriefing) scheduled to take place aboard ship after departing target star system, usually in TRANSIT back to a home port.

OUTSYS JUMP - Out-of-System Hyperjump - departing via hyperspace from a target star system.


After Action Report (ACTREP)

ACTREPs are post-mission reports/debriefings to be written by the relevant mission commander as detailed in the OPORD.  ACTREPs should also be written for any non-planned combat engagement.

Operation Codename:

The mission’s codename or other descriptive title of the engagement

Operational Dates & Times:



A list of all personnel who participated in the mission or combat, by position, rank, and name.

Sequence of Events:

Give a factual description of what occurred during the mission or combat engagement in an objective, step-by-step manner.

Objectives Achieved/Failed:

Provide a summary list of any mission objectives that were successful or unsuccessful.

OPFOR Damage:

A list of any opposing forces injured, killed, or destroyed during combat.


A list of any friendly forces injured, killed, or destroyed during combat.

Additional Notes:

This is where the mission commander should write any subjective tactical analysis of successes/failures and provide critique, as well as noting particular personnel for commendations or awards.




Watch Shift Report (WATCHREP)

WATCHREPs are lodged at the end of a Watch Shift by the retiring Officer of the Watch.  They are a key means of tracking shipboard events and form the heart of the Ship’s Log.


The date and time of the watch (simply Afternoon, Dog, First, Evening, or Morning)


Rank and full name of the Watch Officer


A list of all personnel who were on duty during the watch, by position, rank, and name

Summary of Events:

Give a list of any events of note which occurred during the watch shift  in an objective, chronological manner.

Additional Notes:

Any other comments the Officer of the Watch wishes to make regarding events of the Watch.

Authorisation Request (AUTHREQ)


AUTHREQs are used to submit a request for authorisation to undertake a certain activity or make use of facilities that fall outside your usual field of duty, thus needing to be reviewed and signed off by an officer of the appropriate division.

Personnel ID:
The rank, name, position, and billet of the request author.

Authorisation Request:
A short summary or title, followed by the request proper. Be as specific as possible, using proper military designations.


The anticipated period of time for which the authorisation is requested.

Transfer Request (TFREQ)

TFREQs are used to submit a request to change from one crew division to another. Be sure to address them to both the officers of the division you wish to depart, and that you wish to join. The request will be discussed by all affected parties and a decision made based on the information you include.

Personnel ID:
The rank, name, position, and billet of the request author.

Current Division:
The division you are currently part of.

Intended Division:
The division you wish to be transferred to.

The reason that you wish to change career.



Marine Expeditionary Unit DataDocs

Unit Operational Review (OPREV)

OPREVs are assembled at the behest of superior officers wishing a performance evaluation of a Marine Squad, Platoon, or Company.  They are usually conducted at regular intervals.

Unit Name:

The designation of the unit.


The rank and name of the individual responsible for the unit. and any second-in-command.


A summary of the number of active, injured, on-leave personnel and vacant positions in the unit, including subdivisions.

Events of Note:

A list of any notable events described in brief, chronologically since the last OPREV for the unit.

Performance Review:

Analyse the overall performance of the unit as a team, paying careful attention to areas of achievement and identifying other areas in need of improvement.  Also note any outstanding or problematic personnel.

Marine Assessment Record (MARREC)

MARRECs are used to keep track of each individual Marine’s ongoing performance, commendations, and qualifications.  They are collected periodically by the commanders of Marine units.


The marine’s full name


Planet, sector, and region of birth


Current age in Standard Years

Medical Record:

Link to any relevant medical DataDocs


Current rank


Any achieved academic or service training qualifications as recognised by the Republic Navy


List of noted commendations and links to relevant ACTREPs.

Performance Evaluation:

A summary overview of the individual’s performance in their assigned duties over the reporting period, identifying key strengths and weaknesses.

Notes & Recommendations:

Any additional notes or specific recommendations regarding the individual that the assessing officer wishes to append.

Assessing Officer:

Full position, rank, and name of the officer signing off on the record.

Security Report (SECREP)

SECREPs are used to log the processing of any persons through one of the Security Checkpoints, and should be filled out with every arrival to the RSS Gav Daragon, whether clearance is granted or not. They are a key way of tracking the movements of any unlisted personnel.


Security Officer:

The rank, name, position, and billet of the author.

Check-listed visitors:

A list of all arrivals processed.

Accompanying member of staff:

If the arrival was accompanied by a listed member of the crew, note their rank, name, position and billet.

Personal Identification:

For each arrival, list whether they were carrying appropriate Identification, and whether it was cleared.

Background Check:

Note the response of each arrival to key Security questions, and anything else that may flag up when checking their Identification. Particularly:

-Any evidence of outstanding criminal charges or convictions.

-Any evidence of extended or non-combative contact with members of the Sith Empire.

Summary of Possessions:

Checklist of all articles carried about their person, and whether any were confiscated for the duration of their visit

Additional Notes:

Any other comments the Security Officer wishes to make regarding the process, or the arrival.


Able-Bodied Crew & Starfighter Corps DataDocs

Equipment Requisition Request (EQREQ)

As the ship’s Able Crew are responsible for supplies and logistics, all requests for equipment ranging from a comlink all the way up to an assault transport must be lodged with the Ship’s Quartermaster and approved by a Star Command Officer, in the form of EQREQs.

Personnel ID:

The rank, name, position, and billet of the request author.

Item Requested:

An itemised list of the required materiale.  Be as specific as possible, using proper military designations.


The nature of the request, explaining the purpose for which the item(s) are to be used.


The anticipated period of time for which the requisitioned item(s) will be required.

Medical Report (MEDREP)

With the ship’s Crew Medical Department having responsibility for primary care of all aboard ship, the vessel’s physicians are required to file MEDREPs regarding all patients’ care with Star Command.


The rank, name, position, and billet of the patient.

Attending Medic:

The rank, name, position, and billet of the author.


Give a medical description of the injuries or illnesses affecting the patient.


Explain the course of treatment pursued and the patient’s response to it.

Additional Comments:

Further notes or recommendations.

Engineering Report (ENGREP)

Maintenance of the ship’s systems falls under the purview of the Engineering Department.  Any alterations made to any subsystem, or any craft (transport or fighter etc.) berthed aboard the ship, must be reported.

Supervising Personnel:

The rank, name, position, and billet of the crew member overseeing the work.


The rank, name, position, and billet of other crew participating in the work.

Affected Systems:

A description of the specific systems/craft requiring attention.

Damage Assessment:

The nature of the damage or malfunction requiring the equipment to be repaired or modified.

Repair Assessment:

Explain the repairs made and their sustainability/expected duration.

Additional Comments:

Further notes or recommendations.

Combat Air Patrol Report (CAPREP)

Combat Air Patrols are a regular activity for pilots at all times; even when “safely” in dock, the ship is expected to maintain a constant patrol of alert fighters in case of attack or rapid deployment.  Pilots must be ready to deal with any threat at a moment’s notice, and even an uneventful patrol should be reported fully in the form of a CAPREP.

Patrol Date:

The date the patrol occurred on.

Patrol Duration:

The length of the patrol.

Patrol Leader, Personnel, Craft:

A listing of the designated patrol leader, as well as all participating personnel, and their craft (callsigns included).

Range & Objectives:

Describe the approximate maximum range of the patrol from base, and any particular objectives of the patrol.

Combat Encounters:

Provide a precise description of any hostile encounters that occurred during the patrol.

Combat Tally:

A listing of any enemy, friendly, or neutral craft damaged or destroyed in the course of the patrol.

Additional Notes:

Further notes or recommendations.


The rank, name, and billet of the patrol leader or his/her commanding officer(s)



Naval Intelligence DataDocs

Personal Dossier (PERDOS)

Personal Dossiers are collected, written, and kept updated on any designated persons of interest to Naval Intelligence.  This may range from Sith Lords and Imperial officers to underworld figures and shady businessmen.


The subject’s full name.


The subject’s known aliases.


The subject’s known state or organization allegiance and/or affiliations.


The subject’s rank and/or position(s).


The subject’s age in galactic standard.

Physical Description:

The subject’s race, height, weight, scars or other noticeable physical traits.


The subject’s known homeworld, sector, and region of birth or other location of birth.


The subject’s last known whereabouts or domicile.


The subject’s known interpersonal relationships or family.


The subjects presumed psychological disposition.


The subject’s known assets at their disposal, including money, material, holdings, ships, and personnel.

Relative History:

The subject’s relative history, including notable events, encounters, and meetings.

Organisation Dossier (ORGDOS)

Organization Dossiers are collected, written and kept updated on any organization of interest to Naval Intelligence. This may range from Sith cabals and Intelligence services to Imperial strike groups and underworld cartels.


The organization’s name.

Base of Operations:

The organization’s headquarters and/or operational base(s).


The organization’s chain of command and command personnel.


The organization’s affiliation to other galactic states or power blocs.

Threat Assessment:

The organization’s potential threat to the Galactic Republic.


The organization's available assets including money, materials, holdings, ships and personnel.


The organization’s known membership, it’s structure, composition and personnel.


The organization’s known goals and interests, be it monetary, militaristic, political or fanatical ideals.

Organizational Interactions:

The organization’s known intra-organization contacts, be them stalwart friend or dastardly foe.

Relevant History:

The organization’s relevant history, including notable events, encounters, or meetings.

Interrogation Report (INTREP)

Interrogation Reports are compiled and written on subject’s brought into custody by Naval Intelligence. Be it a informal interrogation following disorderly conduct or long-term debrief and multiple evaluative interrogation.

Subject’s Name:

The interrogation subject’s name.

Responding Operative:

The interrogator’s position, rank, and name.


The subject’s reason for imprisonment and/or interrogation.


The location(s) that the interrogation took place.


The date(s) and time(s) that the interrogation took place.


The questions and answers conducted during the interrogation in addition to the final report from the interrogator.


The interrogator’s written or electronic signature attesting to the above report.

Investigation Report (IVREP)

Investigation Reports are compiled and written on Investigations initiated by the Deputy Chief or Chief of Naval Intelligence Section. These can range from internal affairs investigation of misconduct to investigating past events both from within and from without.


The person, place, or event being investigated.

Investigating Operative:

The operative(s) charged with the investigation, including position, rank and name.


The operative’s stated objective in regards to the investigation.


The date and time of the initial investigation.


The findings of the investigation; evidence, interviews and the investigators conclusion.


The operative(s) written or electronic signature attesting to the above report.

Field Status Jacket (STATJAC)

Field Status Jackets are written evaluations of Naval Intelligence Personnel, it will contain information regarding the operative, including past operations, psychological evaluations, and performance evaluations. These Jackets will  maintained regularly by the Chief of Naval Intelligence, or the Deputy Chief of Naval Intelligence section.


The operative’s full name.


The operative’s rank.

Serial Number:

The operative’s Republic Navy serial identification.


The operative’s written commendations/awards.


The operative’s written reprimands.

Past Operations:

The operative’s previous operations.


The operative’s aliases, including unclassified cover aliases.


The operative’s age in galactic standard.


The operative’s  homeworld, sector, and region of birth or other location of birth.

Relevant History:

The operative’s relevant history, including notable events, encounters.


The operative’s psychological mentality.


The operative’s interpersonal relationships or family.

Infiltration Course Time:

The operative’s elapsed infiltration course time.

Infiltration Course Evaluation Rating:

The operative's evaluated infiltration rating.

Tradecraft Course Time:

The operative’s course time while completing Tradecraft objectives.

Tradecraft Course Rating:

The operative evaluated tradecraft rating.

Asset Recruiting Rating:

The operative’s score in recruiting assets and sources.

Operational Techniques:

The Operative’s techniques in eavesdropping, dead drops, and other techniques.

2017  First Expeditionary Fleet